Photo Credit: Tim Mossholder via Unsplash
Your Move: How To Successfully Relocate a Business
Relocating a business is no small undertaking. In fact, it can create a huge disruption to your workflow. This is especially true if you occupy an office and you have a dedicated team. If you want to ease the process, you’ll need to plan carefully, communicate clearly and get ready to dedicate your resources to making things go as planned. Floors Etc. Outlet offers the following advice to help pave the way for a smooth transition.
Many small businesses describe themselves as “adaptable,” but this ethos often works against a business when it comes to logistical maneuvers. You’ll want to plan well in advance before the move, creating timetables, delegating tasks and organizing with your contractors ahead of moving day to ensure things go smoothly. You’ll also need to start mapping out a budget now so you know exactly how much you’re likely to spend and how much you need to save in advance.
If you’re moving to another state, you’ll find no shortage of bureaucracy to attend to. For example, if you want to form an LLC in the new locale, you’ll need to observe its regional regulations. To help you navigate these (and to save you on hefty lawyer fees) it is often worth using a formation service. You’ll also need to apply for a new business license, a new business bank (if your account is not nationwide) and inform the IRS, as your federal employer identification number (EIN) requires an up-to-date business address on file.
When you’re wrapped up in the moving process, it’s easy to forget about actually communicating the news. This is, however, a hugely important part of the process. If you have staff who work with you in person, relocation can cause major upheaval in their lives and may even break their contract. Make sure that, with at least two to six months' notice, you’ve provided them with clear information as to where you’ll be relocating the business and why. This process is not only so that they can adjust accordingly, but also to avoid any unnecessary lapses in morale.
It’s also important to remember that much of your business’ prospects are tied into its locale and the business relationships you’ve formed within the immediate area. This is true, even if you’re selling a service, not a product. Make sure to put in the legwork online via social media to notify everyone of your move, and frame it correctly as an exciting new chapter in the company’s history. If you work hard to retain the relationships from your current location, you’ll find that your partners and customer base will strengthen, diversify, and expand after the move. You’re building upon your success, not moving away from it.
You should also update all of your documents and contact information across digital platforms. It’s unprofessional to have an outdated address or phone number on your website or online business profiles, so make a list and address each one before the move. You’ll also need to update your invoices with the correct information. You can download a free invoice maker and pull up your current invoice document. Then, you can simply update your contact information or give the entire document a refresh to signify the transition. Either way, it’s an easy process to get your invoices up to speed for your new locale.
Relocating from an office is no small operation and the costs will scale with the size of the business. The first (and most important) expense is undoubtedly the moving company. Unlike a home move, a business move may involve transportation of equipment, hardware, and valuable assets. Ideally, you want an experienced company that is used to this delicate process or else you may risk losing money in collateral and time spent not working. If you struggle with managing logistics, it can sometimes help to hire an assistant to help you keep track of tasks and time. You’ll likely find that, in the long-term, this actually saves you money.
A willingness to spend will certainly ease the transition process - extra inventory will protect you from potential deficiencies once you’ve moved to the new office. You may also find it’s worth investing in storage space, especially if you’re downsizing. If there are any complications, you may have a lot of equipment and nowhere to put it!
It’s also a good idea to make the new space inviting from the very first moment your employees lay eyes on it. Signs, furniture, and decorations will help everyone to settle in, especially if these are installed ahead of time. Ideally, you want everyone to walk into the new space and feel excited to work.
Relocating a business is a project in and of itself. It’s important to treat it that way. Enter the process ready to dedicate time, spend big and delegate tasks — there will always be help around you if you want it. And don’t forget to update your customers and clients with the new information through social media, your web presence, and your documents. This will be an exciting new chapter in your business’s life, so announce it and enjoy it!
If you’re looking to revamp your business’s new location, consider flooring from Floors Etc. Outlet. Explore our site to discover a world of incredible options.